Board Descriptions

Below are the descriptions of our General Board Member positions.  If you are interested in becoming a member of our Board, please email Kathy Olsen at director@ravinianurseryschool.com.

Fall Festival Chair

Fall Festival Chairs should begin their planning during the summer prior to the event.

The event date is scheduled at the end of the prior school year and is set for sometime during late September, early October.

The event is held at the School on the playground, in the parking lot, on Stratford Lane and in the Two Can room.  The restrooms are also open for use.  The classrooms are not to be used unless pre-arranged with the Director. The Fall Festival is open to all RNS extended family members.

The event chair must have a rain plan.

It is the responsibility of the Fall Festival chair to handle publicity for this event as well as subsequent “thank you” letters to the newsletter editor upon event completion.

Expected expenses for event are to be presented to VP of Ways and Means for approval by Executive Board.

It is the responsibility of the event chair to include and organize all volunteers provided to you by the Director of Ways and Means.

It is the responsibility of the Event Chair to record all of the incoming an outgoing expenses in a spreadsheet that will be provided by the Treasurer.  All monies need to be turned over as they are received.

A detailed event summary needs to be brought to the board meeting following the event with a copy for the President and the VP of Ways and Means.

The Chair is responsible for taking pictures at the event, printing them and putting them on a poster to display in the school.

Spring Event Chair

Spring Event Chairs should begin their planning during the Fall prior to the event.

The Spring Event chair is responsible soliciting silent auctions items or goods for the event.

It is the responsibility of the event chair to include and organize all volunteers provided to you by the Director of Ways and Means.

Expected Expenses for event are to be presented to VP of Ways and Means for approval by Executive Board.

It is the responsibility of the Spring Event chair to coordinate publicity for this event as well as subsequent “thank you” letters to the newsletter editor upon event completion.

It is the responsibility of the Event Chair to record all of the incoming and outgoing expenses in a spreadsheet that will be provided by the Treasurer.  All monies need to be turned over as they are received.

A detailed event summary needs to be brought to the board meeting following the event with a copy for the President and the VP of Ways and Means.

The Chair is responsible for taking pictures at the event, printing them and putting them on a poster to display in the school.

Grocery Dollars Chair

The Grocery Dollar Fundraiser shall be run 4 times throughout the year.  Twice during the first semester and twice in the second semester.

Merchants included shall be the ones designated on the existing Grocery Dollar Form.  The form should be periodically reviewed to ensure the merchants are still participating in the program.

Additional merchants to be included will be suggested to the Executive Board by the Event Chair and voted on by the Executive Board.

It is the responsibility of the Event Chair to record all of the incoming an outgoing expenses in a spreadsheet that will be provided by the Treasurer.  All monies need to be turned over as they are received.

A detailed event summary needs to be brought to the board meeting following the event with a copy for the President and the VP of Ways and Means.

It is the responsibility of the event chair to coordinate publicity for this event.

It is the responsibility of the event chair to include and organize all volunteers provided to you by the Director of Ways and Means.

Lunch Bunch Chair

There shall be two sessions of Lunch Bunch scheduled to coincide with the fall and winter/spring sessions of school.

The Fall session shall begin the second full week of school and run through December until the winter break.  The Winter/Spring session shall begin the second full week after winter break and run until the last week of school.    There is no Lunch Bunch to be scheduled on the last day of school.

It is the responsibility of the event chair to arrange the Lunch Bunch calendar and accommodate for all days off of school by adjusting the prices accordingly.

The cost of Lunch Bunch is $10/week unless otherwise voted on by the Executive Board.  Costs will not be pro-rated for classes missed unless a participant joins a session already underway.

No refunds will be given after the session has begun and Lunch Bunch payment MUST be received at the time of registration.

Parents will be strongly encouraged to volunteer (though not required) at least once during the session.  It is the responsibility of the event chair to coordinate a volunteer schedule prior to the beginning of each session.  It is the responsibility of the event chair to notify parents of their volunteer dates. Once the volunteer has been assigned to a date, it is their responsibility to find a replacement should they not be able to fulfill their shift. Volunteer schedule is to be submitted to the webmaster for online inclusion.

If demand exceeds availability, Lunch Bunch enrollment is decided by a lottery.  Parents are to choose their priority and no child shall be admitted to two concurrent session dates before all children have been placed in one.

Tuesday/Thursday lunch bunch is from 11:30 – 12:15 and is for A & B Classes.
Wednesday/Friday lunch bunch is from 11:45 – 12:30 an is for the C & D Classes.

There is no Lunch Bunch on Mondays.

The class size is limited to 10 children and there are no exceptions to this rule.

It is the responsibility of the Event Chair to record all of the incoming an outgoing expenses in a spreadsheet that will be provided by the Treasurer.  All monies need to be turned over as they are received.

A detailed event summary needs to be brought to the board meeting following the event with a copy for the President and the VP of Ways and Means.

Undernighters Chair

There are four Under Nighters per year.  Two for the PM classes (C & D) – one each semester.  One for the AM classes (A & B) – second semester.  And One for the Two Cans classes – second semester.

The adult child ratio should be 1:7.  Event chairs will make arrangement for volunteers with the assistance if necessary from the VP of Ways and Means.

The cost is $20 per child unless otherwise voted on by the Executive Board prior to the event.
Under Nighters are scheduled on Friday evenings from 5:30 – 7:00 for the PM classes, 5:30 – 6:45 for the AM Classes, and 5:30 – 6:30 for the Two Can classes.

It is the responsibility of the Under Nighter Chair to coordinate all in-house publicity for the event.

Expected expenses for event are to be presented to VP of Ways and Means for approval by Executive Board.

The event includes a meal.  The meal shall be pizza unless another meal can be found at similar cost.  The event should also include drinks (juice boxes) and a dessert (popsicles or other item from the school approved snack list).

An activity and/or entertainment will be decided on by the event chair.  Often entertainers will donate their time in exchange for the opportunity to advertise their services at the School. If an entertainer will cost the school money, the Event Chair must present the amount to the Executive Board to vote on.

The event should take place in only one classroom unless preplanned and staffed with enough volunteers.  When only one class is being used, the second classroom is off-limits to the children.

It is the responsibility of the Event Chair to record all of the incoming an outgoing expenses in a spreadsheet that will be provided by the Treasurer.  All monies need to be turned over as they are received.

A detailed event summary needs to be brought to the board meeting following the event with a copy for the President and the VP of Ways and Means.

The Chair is responsible for taking pictures at the event, printing them and putting them on a poster to display in the school.

Community Service Chair

It is the responsibility of the Community Service Chair to identify and engage appropriate local charities and organizations for partnership with RNS and coordinate all subsequent RNS community service efforts.

The Community Service Chair, in coordination with the teachers, facilitates in-class activities and events that serve to help RNS students gain better understanding of charity, empathy and the larger sense of the meaning of community.

All proposals should be presented to the General Board during meetings with ultimate approval coming from the Executive Board.

It is the responsibility of the Community Service Chair to coordinate in-house publicity for all programs.

The Chair is responsible for taking pictures at events (if there are any), printing the pictures and putting them on a poster to display in the school.

Room Parent Coordinator Chair

The Room Parent Coordinator is responsible for coordinating all Room Parents. This involves managing the room parents in the following areas: Communication from room parent to class (in the event of snow days, class announcements, etc), teacher gifts, class parties and communication between Room Parents and teachers.

The Parent Coordinator hosts the New Parent Coffee at the school in the weeks before the school year begins. The Parent Coordinator is expected to enlist and organize general Board Members and fundraising chairs to attend the event and serve both as co-hosts and publicize their respective events.

Coordinating and delivering new baby gifts to RNS families (RNS t-shirts/onesies) are the responsibility of the Parent Coordinator.

The Ravinia Nursery School FAQ sheet is updated by the Parent Coordinator and delivered to all new incoming families in the Fall.

Earth Week Chair

The Earth Week chair is responsible for all aspects of the weeklong Earth Week program at RNS. The goal is to create engaging activities for the morning and afternoon children, which focus on nature, recycling and our earth.

External entertainment to be coordinated includes: visits from the Heller Nature Center, Serpent Safari, and Old Town Folk Music. The Chair is responsible for setting up the classroom butterfly metamorphosis house in each room as well as daily art and craft projects that are planned in accordance with the teachers.

It is the responsibility of the Event Chair to record all of the incoming and outgoing expenses in a spreadsheet that will be provided by the Treasurer.  All monies need to be turned over as they are received.

Solicitations for goods ( i.e. products for end of the week goody bags for children) for the event  are the responsibility of the Earth Week chair and their volunteers.

It is the responsibility of the event chair to include and organize all volunteers provided to you by the Director of Ways and Means

The Chair is responsible for taking pictures at the event, printing them and putting them on a poster to display in the school.

Family Activity Chair

The RNS Family Activity Chair is responsible for running the Popsicle Party in the first month of the school year. For this event it is expected that the Chair purchase enough Popsicles, ice and water for all students and families and have them available in a cooler at the event.

It is the responsibility of the Event Chair to plan a Father/Daughter Dance and Parent/Child Event once a year. Ideas and financials should be presented to the Board to vote on.

It is the responsibility of the Event Chair to work with the VP of Ways and Means to secure volunteers for the Popsicle party, the Parent/Child event and the Father/Daughter dance.

It is the responsibility of the Event Chair to coordinate ordering and delivery for the “Graduation Bear gifts” at the end of the year for the outgoing students.

It is the responsibility of the Event Chair to record all incoming and outgoing expenses in a spreadsheet that will be provided by the Treasurer.  All monies need to be turned over as they are received.

It is the responsibility of the Family Activity chair to coordinate in-house publicity for all events, including the Popsicle party and the “Graduation bear”.

It is the responsibility of the Event Chair to explore new avenues for strengthening family connections to RNS through coordinated activities. All new proposals should be presented to the general Board during meetings with ultimate approval coming from the Executive Board.
The Chair is responsible for taking pictures at the event, printing them and putting them on a poster to display in the school.